Awards handbook

Awards subcommittees shall consist of, but are not limited to, the following:. The Awards Committee grants awards in some cases and prepares nominations in other cases. It is the responsibility of the Awards Committee and of each corresponding subcommittee, to assure that there are a sufficient number of qualified nominees for each award, including awards for which external nominations are sought. To facilitate the nominations process, the Awards Committee prepares and includes in the Awards Handbook a master schedule of nomination deadlines.

This schedule should be reported annually to the Board of Governors at its initial meeting. Nominations procedures should be adequately publicized in Computer and elsewhere as appropriate. The Awards Committee chair should also solicit nominations directly from the head of the major program boards, conference organizers, standards groups, and others. For awards in which external nominations are sought and prove insufficient, it is the responsibility of the Awards Committee, possibly in collaboration with the corresponding subcommittee, to develop and implement a plan to encourage additional nominations.

The Awards Committee and its subcommittees shall exercise extreme caution to maintain confidentiality in everything related to the awards processes, including and not limited to: their committee composition, deliberations, discussions, evaluations and the identity of nominees and nominators.

This is especially critical for those awards for which final approval authority rests with the Board of Governors. Discussions about the evaluation process must remain confidential among only the Awards Committee Chair, the subcommittee and Computer Society staff, and there should be no communication with the nominees, except in the case of notifying the awardee.

After the Board of Governors has disposed of the nomination, with the support of staff, the president will inform the awardee s and the Awards Chair or Vice Chair or the subcommittee Chair will inform the nominators of the unsuccessful nominees s.

The Awards Committee Chair shall create and maintain an Awards Handbook , in which detailed procedures for the solicitation, review, and selection of nominees for each award will be set forth.

This handbook serves as the primary means of ensuring appropriate quality and continuity in the operation of the several awards subcommittees. The Awards Committee Chair may modify its procedures without Board of Governors approval provided that its procedures are consistent with these policies and procedures and with applicable policies and procedures of the IEEE. The Awards Committee Chair is responsible for seeing that a copy of the then-current handbook is made available to each member of the Awards Committee and the Board of Governors at the beginning of each calendar year.

The Awards Committee Chair should take care to assure that each subcommittee is established at a size appropriate to its task; however, except if differently specified, in no case shall subcommittees have fewer than three members, and no more than nine members, plus the chair.

Non-chair members of a subcommittee may not hold membership on the Awards Committee. When presenting a subcommittee member nomination to the Awards Committee Chair, the subcommittee chair shall state in writing that the procedures have been followed with exceptions and reasons duly noted.

The Awards Committee should assure timely coverage of the major awards presented by the IEEE Computer Society in Computer magazine, other appropriate publications, and on the Society website.

The administrative process for all awards administered by the IEEE Computer Society shall, to the extent practicable, be uniform. There are no general eligibility restrictions on nominees, nominators, or endorsers. Any individual who meets the specified criteria for an award may be nominated and receive the award. No one may nominate himself or herself, except as specified otherwise by the individual award.

Award Committee members cannot directly nominate, endorse, or otherwise publicly support major award nominees. Subcommittee members cannot directly nominate, endorse, or otherwise publicly support nominees considered by their award subcommittee.

However, members are encouraged to actively solicit nominations. Franchised members of the Board of Governors are not eligible to nominate, endorse, or receive any Society awards, other than service award certificates. Nominations of known deceased persons shall not receive consideration, and will be returned to the nominator with a statement of the policy.

The Awards Committee shall actively solicit nominations for all awards and shall evaluate nominees according to the criteria set forth herein for each award. All nominations received by the Awards Committee or any of its subcommittees shall be acknowledged upon receipt, in writing, by the subcommittee chair to the nominator. All other awards may be presented at a major conference of the society or appropriate event, respecting the preferences of the recipient and practical limitations.

The Awards Committee budget shall fund service certificate awards and Golden Core recognition expenses. Funding for honorarium, travel expenses, prize items, and ceremony expenses is described in Sections For major Computer Society-level awards presented at conferences, the Awards Committee budget shall fund honorarium and prize items, and may fund travel support.

Conference awards ceremony expenses shall be the responsibility of the conference. The vice president of technical and conference activities is to formally make this a part of approved conference budgets and plans.

Expenses incurred for awardees of non-conference issued awards shall be covered by the appropriate budgets as specified herein, not charged as expenses of the conference.

In this respect, the general rule for all awards is that the year of the TSY does not count, but only calendar years TSY-1 and before. Unsuccessful nominations shall not be automatically rolled over to the following year.

The subcommittee considering the award may carry-over the nomination packages of qualified nominees. A carried-over nomination package can be further carried over at most one more time, thus making the lifecycle of a carried over package at most two more years after the initial nomination.

Carried-over nomination packages are processed exactly the same way as the other current year nomination packages, and must comply with the same IEEE and Computer Society policies and procedures as a new nomination of the current year. For these awards, the Awards Committee Chair shall be responsible for notifying awardees and for notifying nominators of the disposition of their nominations. Following the general procedures set forth in Section Following the same general procedures set forth in Section Members of the major award subcommittees shall not participate in the nomination or seconding of, or serve as references for, candidates for the award s of the subcommittee s on which they serve.

The selection of recipients of all of the above major awards shall be made by the Board of Governors by electronic ballot after disclosure of the nominees and written recommendation of the merits of the nomination.

The Board of Governors may select a recipient from the nominees presented or refer the award back to the Awards Committee for further consideration. In presenting the recommendations of the Awards Committee, the subcommittee chair or the Awards Committee Chair should present a written statement presenting the specific contributions of each award recipient recommended to the Board, should describe the nomination solicitation and review process guidelines for each award, and either certify that those procedures were followed or document any exceptions made and the reasons therefore.

The president shall notify awardees as soon as possible after Board action. The Awards Committee Chair or the award subcommittee chair shall notify all nominators of the final disposition of their nominations after the president has notified the awardees.

No more than two major Computer Society Award nominations per calendar year per individual exclusive of cosponsored awards shall be processed by the Awards Committee and its subcommittees. If there are two existing nominations including carryover nominations for an individual, any additional nomination for the same individual will be administratively voided and the nominator informed.

In the case of multiple nominations, the nomination submission time is used to determine the chronological order and identify the most recent nominations exceeding the first two. Already voided nominations cannot be restored at any time. An individual shall not receive more than one major Computer Society Award, exclusive of cosponsored awards, in any two-year window.

Current or carried over nominees cannot serve as nominators or endorsers for their nominator s as long as their nomination is valid or being carried over; if this case is determined, the most recent nomination s will be voided. Nominators, nominees and endorsers whose names are or have been on the prohibited authors list cannot serve as nominators or endorsers and cannot be nominated for any Computer Society Award, service and recognition.

See below. Contribution : Outstanding and innovative contributions to the fields of computer and information science and engineering or computer technology, usually within the past 10, but and not more than 15, years. Contributions must have significantly promoted technical progress in the field. Eligibility : Open to all, except for candidates receiving major awards in the same area. Travel funds will be provided, if necessary, to assure that awardees can travel to the annual awards ceremony.

Up to four awards may be presented annually. Administration : The Technical Achievement Award Subcommittee shall solicit candidates and make the preliminary selection of up to four nominees, with the appropriate input and support from the relevant technical areas and technical committees.

Contribution : The Women of ENIAC Computer Pioneer Award recognizes significant contributions to concepts and developments in the electronic computer field which have clearly advanced the state of the art in computing.

The contributions must have taken place 15 or more years earlier. Award: Silver medal. Up to two awards, counting co-awardees as a single award, may be presented annually.

Travel funds will be provided, if necessary, to assure that the awardees can travel to the annual awards ceremony. Appointment of previous Computer Pioneer Award recipients to serve on the subcommittee is strongly encouraged, but not required. Contribution : The Computer Entrepreneur Award recognizes managers and leaders who are responsible for the growth of some segment of the computer industry or technical managers whose entrepreneurial leadership built the computer industry.

The efforts must have taken place over 15 years earlier, and the industry effects must be generally and openly visible. Award : Museum-quality sterling silver chalice, usually presented to a single recipient. One award may be presented annually, and may include co-awardees if necessary. Travel funds will be provided, if necessary, to assure that the awardee each can travel to the annual awards ceremony.

Administration : The Computer Entrepreneur Award Subcommittee shall solicit candidates and make the preliminary selection for the award. IEEE Computer Society appointees to the subcommittee and the chair are selected by the Awards Committee Chair and with the concurrence of the president. Such concurrence shall be reported to the Board of Governors at its next regular meeting.

Contribution : Outstanding recent theoretical, design, educational, practical, or other similar innovative contribution that falls within the scope of IEEE Computer Society interest. The award may be given for a single contribution of great merit or a series of lesser contributions that have had or are expected to have an important influence on the computer field. Travel funds will be provided, if necessary, to assure that the awardee can travel to the annual awards ceremony.

Administration : The McDowell Award Subcommittee shall solicit candidates and make the preliminary selection. Contribution : Outstanding record in computer science and engineering education, as established by some of the following: achieving recognition as a teacher of renown in a relevant and applicable course; writing an influential text in computer science and engineering; leading, inspiring, or providing significant educational content during the creation of a curriculum in the field; inspiring others to a career in computer sciences and engineering education.

Administration : The Booth Award Subcommittee shall solicit candidates and make the preliminary selection. The Harry H. Goode Memorial Award was originally presented by AFIPS as an annual award to honor and encourage outstanding contributions to the information processing field. Contribution : Recipients are selected on the basis of achievements in the information processing field which are considered either a single contribution of theory, design, or technique of outstanding significance, or the accumulation of important contributions on theory or practice over an extended time period, the total of which represents an outstanding contribution.

Administration : The Goode Award Subcommittee shall solicit candidates and make the preliminary selection. Contribution : Outstanding contribution in the application of high performance computers using innovative approaches. Nominator : Anyone may nominate. Nominations will be specifically solicited from the SC Conference Committee.

The award will be presented for a single achievement. Travel funds will be provided, if necessary, to assure that the awardee can travel to the site where the award will be presented. The awardee will normally be invited to present a paper at SC. Administration : The Fernbach Award Subcommittee shall solicit candidates and make the preliminary selection. Contribution: Presented in recognition of outstanding skills and dedication to diplomacy, team facilitation and joint achievement, in the development or promotion of standards in the computer industry where individual aspirations, corporate competition, and organizational rivalry could otherwise be counter to the benefit of society.

Nominator: Anyone may nominate. Humphrey Software Process Achievement Award. Contribution : Presented in recognition of outstanding achievement in improving the software process. Eligibility : Open to all software professionals who participate in software development, support, or management, and are employed by and participate in the software work of an organization that produces, supports, enhances, or otherwise provides software-intensive products or services.

All nominations must be seconded by a senior executive of the software organization in which the nominated individual or team works, and supported by a two page description indicating the nature of the achievement. The award will be presented to a single recipient. The winner will be invited to produce a technical report describing the process improvement and results, and to present a paper at the Annual SEI Software Engineering Symposium.

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